Does This Apply to Your Healthcare Practice?

I'm struggling with transitioning from paper to digital charts (or I want to stay with paper charts).

My clinic staff is falling behind in charting my office visits, letters, and procedures, in addition to their primary duties.

I'm concerned about the true labor costs to maintain an employee as well as the high turnover in front office staff.

I gave voice recognition software a try but found it to be too unreliable.

OTS Online Medical Transcription Service

What if you could save time and resources?

The good news is that traditional dictation and transcription methods are still here!  We’ve taken the tried and true method of verbal dictation and combined it with digital technology to create an online clinical documentation process.  Gone are the days of dictating onto microcasessetes…now we have an app for that!

Orion Transcription Services is an online medical transcription service company.  Think of us as a virtual member of your office staff…one that doesn’t come with the expenses of taxes, unemployment, insurance, and benefits.  One that never calls in sick or takes a day off.  One that continues to work after hours and even on holidays!  One that has decades of combined experience in the field and takes immense pride in creating a comprehensive and accurate document.  Medical transcription is not a burden to us; it’s what we love!

Advantages of working with a virtual transcription company

Multiple Dictation Options

Multiple Dictation Options

You can use our smart phone app, a digital recorder, or our phone-in dictation line!

Fast Turnaround

Standard turnaround time of 24 hours and a STAT TAT of 2 hours available.

Document Storage

Document Storage

Your reports are stored indefinitely on our secure servers and are easily accessible to refer back to.

User-Friendly Web Portal

User-Friendly Web Portal

You have access to view, edit, and sign your reports anywhere, anytime!

HIPAA Compliant

HIPAA Compliant

All data transfers are encrypted, password protected, and HIPAA compliant.

Help Desk

24-Hour Help

Not only do you get a personal manager to oversee your account, but you also have access to our technology help desk 24/365.

How Does it Work?

OTS uses the eScription Suite of Applications which automates the entire dictation, transcription, and documentation process. 

  • You, the clinician, will dictate using your preferred method. 
  • Your audio files will then be transcribed by a US-based professional live medical transcriptionist (not speech recognition software). 
  • You will then access your reports in the eScription secure web portal whenever and wherever you like.
  • You can then edit, sign, print, digitally fax, or copy/paste to the EMR.
Document Storage

How to Get Started with OTS

Step 1

Click the icon above to fill out a simple form and tell us about your office's needs.

Step 2

We'll schedule a 15-minute call to discuss your current process and design a solution.

Step 3

Our team will get to work on setting up your account preferences (formatting, templates, letterhead, etc.)

Step 4

We'll set up a 10-minute screensharing training session on how to navigate the web portal (yes, it's that easy!).

Step 5

You begin dictating and are now able to free up time in your day to do more of what matters!

You Did It!

Congratulations! Your OTS personal account manager will keep a close eye on your workflow and implement any feedback.

What Our Clients Have to Say

"So fast!! I greatly appreciate all the effort!! You getting [a] note done so quickly got the CT/MRI approved when the insurance said I couldn't do it. Thank you so much. You guys have been a blessing to us."
Alicia C.
SportsMED - Huntsville, AL
"I have been entirely happy with the transcription service from Orion Transcription Services. Tracie has done a good job for Retinal Consultants of Southern California for a number of years, and I would recommend her and her company without reservation."
Dr. Kenneth Diddie
Westlake Village, CA
Dr. Aaron is very pleased with the speed of the transcription, and I like when I send an email for a STAT, it is done fast.
Rema S.
SportsMED - Huntsville, Al

interested in connecting with us?

Let's design a solution together to help you streamline your patient documentation process.

Call Us!
(304) 865-2471

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